Accounts Payable & Procurement

Accounts Payable  provides for the timely and accurate expenditure of the Town of Black Mountain funds and records expenditures in a manner consistent with town procedures, Generally accepted accounting principles (GAAP) and other regulations.

Accounts Payable is responsible for processing the Town's accounts payable and issuing checks to vendors; filing annual reports required by regulatory agencies; and adhering to established payable procedures; monitoring vendor statements and investigating billing or payment errors; researching returned checks; processing the purchasing card expenditures; providing follow-up services on outstanding payments and resolving problems which may arise; verifying that adequate backup documentation exists prior to authorizing the release of checks to vendors.

The Town strives to provide all vendors and suppliers an opportunity to bid on goods, services, and construction projects.

If you need to update your vendor information, please contact Accounts Payable. If you are a new vendor you must submit a completed Vendor Packet to Accounts Payable in order for any payments to be processed. 

Invoicing Requirements

  • All invoices must be received no later than thirty (30) days of completion of services or for goods provided. 
  • All invoices must include the Town's Department Name and your Vendor Information
  • Invoices must include an invoice date and a unique invoice number
  • A separate invoice must be submitted for each PO issued by the Town
  • Sending an invoice before goods are shipped or received may cause a delay in payment
  • Each line item description on the invoice must match the line item description on the PO issued by the town.  If possible, invoices should be in the same order, or should reference the PO Line #

Where do I send invoices?

  • All invoices must be emailed to: [PDF is the preferred file format.] 
  • Each invoice should be sent in an individual PDF.
  • Invoices sent in the text of an email or with a link to click and download cannot be accepted. 
  • If you have any questions about invoicing or an invoice you have submitted, contact Accounts Payable